Executive Administrator

EXEC ADMIN · Santa Monica, California
Department EXEC ADMIN
Employment Type Full time
Minimum Experience Experienced
Compensation DOE

Calling Forward ... Ron and Mary’s Executive Administrator!

Our Beloved Bonne Chance has been excellently and graciously serving in this role in what was intended to be a short-term engagement that unexpectedly extended for an incredible year of supporting Ron and Mary & the USM Organization through the pandemic. She is now preparing to spring forward into new areas of professional service in accordance with her heartfelt dreams. We are so Grateful for Bonne’s presence on the team throughout the wild year that was 2020, and we can’t imagine what it would have been like to make our way through it without her!


Ron & Mary are now Joyfully calling forward a highly qualified USM graduate who has the University’s mission alive inside of them to step forward in supporting the Executive Team as their next Executive Administrator.


This is a unique opportunity to support and work closely with the Executive Team and the USM Organization. You will serve as a battery of Loving energy, demonstrating your Service Consciousness while providing administrative excellence and purposeful actions that result in expanded time, energy, and focus made available to the USM Executives, freeing them up in their Service to Spirit.


Responsibilities for this position include:

  • Liaison for Executives—Managing daily incoming and outgoing Executive requests
  • Executive Communications—Holding a warm, welcoming, and purposeful service focus as the first point of contact for Executive communications
  • Executive Correspondence Management—Drafting through delivery
  • Executive Support—Day-to-day prioritization of Chief Creative Officer’s focus and creative assistance in getting it done!
  • Supporting Executives in the Online Classroom
  • Fundraising Support—Providing assistance to the President including donor communications and acknowledgements, and fundraising event coordination
  • Board Meeting coordination
  • Large Mailing Management—Community, class, and donor mailings


Qualifications, skills, and competencies for this position include:

  • Demonstrated success & experience in Executive support
  • Exceptional project management & administrative skills
  • High level of attunement to the Executive Consciousness
  • Commitment to holding Executive and Organizational matters with impeccable confidentiality
  • Outstanding written, verbal, & interpersonal communication skills
  • Ability to work 100% remotely in a home office environment
  • Excellent computer skills—Mac literate, proficient in G-Suite, iCal, iPhone, MS Office Suite, CRM & databases
  • Joyfully answering the call to service at USM!


While this full-time role is 100% remote, the ideal candidate would reside within a reasonable commuting distance from Topanga Canyon, California, as this will support Grace in working directly with Ron and Mary! 

Please click the "Apply for this Job" button to submit your Letter of Intention and Resume.  

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  • Location
    Santa Monica, California
  • Department
  • Employment Type
    Full time
  • Minimum Experience
  • Compensation